50 Project Management Tools for Freelance Consultants

Frances ReimersFreelance consultants have a lot of information, tasks, and responsibilities to juggle. Whether you work with a single client at a time or manage multiple client engagements and project simultaneously, keeping track of time, project deadlines, key contacts, goals, and all the other details you need to stay on top of at all times is no simple task. Many of the world’s most successful freelance consultants will tell you that organization is the key to staying productive and motivated.

Fortunately, there are abundant technology tools and apps to keep even the most easily distracted, multi-project-juggling freelance consultants on-task and on-target through sophisticated-yet-simple planning tools, contact databases, task management, collaboration, and other features that help you streamline your business and take charge of your schedule. Ultimately, being better organized helps you get more done and make more money, making the right project management tool a worthy investment.

We’ve scoured the far corners of the web to find some of the most comprehensive, feature-packed, useful project management tools that are ideal for solopreneurs and freelance consultants. Below, we highlight 50 of the tools we found to be most practical and streamlined for independent consultants. Note that these tools aren’t ranked or rated in any particular order of importance or worthiness; they’re listed in random order. As every consultant has unique requirements and working styles, the best project management tool for one professional might not be the best for another. With that in mind, we offer 50 incredibly useful project management tools for freelance consultants to narrow your search for your ideal project management tool.

1. LiquidPlanner



LiquidPlanner is a comprehensive project management tool used by IT teams, project managers, development teams, professional services consultants and firms, marketing teams, and more. With priority-based schedules that update automatically, estimating tools to predict best- and worst-case outcome scenarios, and portfolio-level planning, you can track multiple projects with ease.

Key Features:

  • Sophisticated scheduling engine
  • Shared inbox
  • Checklist-style tracking
  • File sharing
  • Email and calendar integration
  • Timesheets and task tracking
  • Plan and timesheet exporting
  • Full reporting capabilities
  • iOS and Android apps for native mobile access

Cost (all plans require a 10-user minimum purchase): 

  • Standard: $29/user/month
  • Professional: $39/user/month – Portfolio management, resource tracking and prioritization
  • Enterprise: $49/user/month – For large enterprises managing complex projects and shifting teams

2. Projecturf


Integrating seamlessly with Dropbox and Google Drive, Projecturf aims to provide a clean, streamlined task collaboration and productivity suite. Manage multiple workspaces from a single login, collaborate with teams, have always-on access to real-time activity feeds, email notifications, alerts, and more to keep you up-to-date and in-the-know with everything happening with your clients’ projects.

Key Features: 

  • Inline commenting
  • Real-time activity feed
  • Email notifications
  • Dropbox and Google Drive integration
  • Gantt charts
  • Flagging, reports, and subtasks
  • Data filtering, subfolder organization, and time tracking
  • Lightweight CRM built-in


  • Personal: FREE – No projects, single user, no templates or file uploads
  • Basic: $20/month – 5 projects, unlimited users, one template, 5 GB storage
  • Team: $50/month – 30 projects, 3 templates, 20 GB storage
  • Business: $100/month – 80 projects, 5 templates, 50 GB storage
  • Corporate: $200/month – 150 projects, 10 templates, 100 GB storage

3. Project Bubble



Save time and money with Project Bubble by simplifying project management and administrative tasks. Drag-and-drop functionality allows you to re-prioritize tasks and projects with intuitive labeling options (traffic light indicators) and sub-task hierarchy for deeper organization. Invite teams to specific projects and assign tasks to teams, enabling you to organize your workflow and juggle multiple clients and projects from a single dashboard.

Key Features:

  • Assign tasks to teams; manage permissions
  • Automated recurring tasks
  • Visualize milestones
  • Daily progress and outlook views
  • Central file storage
  • Time tracking, logging, and reporting
  • Gantt charts; client progress reports


  • FREE: 5 users, limited user roles, Project Bubble branding
  • Standard: Starts at $50/month for 10 users – All user roles, unlimited guests
  • Enterprise: Contact for a quote – Unlimited users, custom domain, white labeling

4. Basecamp


Basecamp is an intuitive project planning and collaboration tool. Attach files, discuss ideas and projects, assign tasks, and manage deadlines. It’s simple interface and ease of staying in the loop with everything that’s going on with your projects, clients, and other activities has made Basecamp a quite popular tool among businesses and entrepreneurs alike.

Key Features:

  • Unlimited users at every price level
  • Collaborate with teams
  • Assign team members to projects
  • Share files securely
  • Get feedback on creative in-context
  • Manage discussions
  • Create task lists, assign tasks, and track progress


  • $20/month: 10 active projects, 3 GB space
  • $50/month: 40 active projects, 15 GB space
  • $100/month: 100 active projects, 40 GB space
  • $150/month: unlimited projects, 100 GB space

5. Zoho Projects


Plan, track, and collaborate on projects from a single dashboard with Zoho Projects. Organize projects by milestones and tasks, with intuitive task lists to keep you and your team on-task. With Gantt charts to visualize your progress in relation to projections, you’ll always know exactly how far off-track or ahead-of-schedule you are on every project you manage through Zoho Projects.

Key Features: 

  • Log billable and non-billable hours
  • Define custom workflows and business rules
  • Milestones, task lists, and tasks
  • Seamless collaboration tools for clients and remote teams
  • Sub-tasks, recurring tasks, and dependencies
  • Resource allocation charts
  • Gantt charts for progress visualization
  • Document management


  • FREE: 1 project, 10 MB storage
  • Express: $20/month – 20 projects, 5 GB storage
  • Premium: $40/month – 50 projects, 15 GB storage
  • Enterprise: $80/month – unlimited projects, 30 GB storage

6. Podio


Podio offers “a fresh take on collaborating and getting organized,” with a slew of features and capabilities for everything from creating courses to planning and managing marketing initiatives. Podio is based on an app-style structure, allowing users to activate a variety of apps based on their needs for a completely customized project management system.

Key Features: 

  • Organize files, discussions, tasks, and more on a single page
  • Multiple layout options, from simple tables to dynamic card boards
  • Choose apps and features to customize your workflow
  • Simple, drag-and-drop interface
  • Task management and file sharing
  • Multiple extensions and add-ons


  • FREE: Up to 5 team members (5 employees plus 5 external members)
  • Premium: $9/user/month (includes reporting and user management features)

7. Clarizen


Manage projects on-track and on-budget with Clarizen, which offers a variety of customized project management solutions for IT teams, project managers, marketing teams, and professional services. Clarizen provides real-time visibility into processes and progress, centralizing data and activities for streamlined workflows and collaboration to lead your projects with success.

Key Features: 

  • Centralize project requests and new projects
  • Compare new requirements against your budget
  • Prioritize tasks based on urgency
  • Establish timelines, milestones, deliverables, and interdependencies
  • Manage project specs, design files, and other documents in one place
  • Out-of-the-box templates


  • Professional Edition: $29/user/month – 3 custom fields, up to 50 reports/day
  • Enterprise Edition: $44.95/user/month – API access, 150 custom fields, up to 120 reports/day
  • Unlimited Edition: $54.95/user/month – 4,000 custom fields, up to 120 reports/day

8. Wrike


Wrike enables real-time project management, wherever you go, with internal teams or external partners and clients. With central management of resources and deadlines, teams are able to stay on-task and adapt to changing requirements and workflows.

Key Features:

  • Break goals into manageable tasks
  • Instantly communicate with team members
  • Integration with Excel, Word, Google Drive, and more
  • Instantly transform emails into tasks


  • FREE: Up to 5 users
  • Professional: $49/month – 5 users, $99/month – 15 users
  • Enterprise: Contact for a quote (5 to thousands of team members)

9. Viewpath


Simplified project workflows with drag-and-drop simplicity. Wrike offers Gantt charts, Resource Allocation graphs, and Agile tools all in a single dashboard view for multiple project views to monitor projects, coordinate team members and resources, and stay on-task through project completion.

Key Features:

  • Set user permissions on any project role
  • Salesforce and Google Docs integration
  • Single sign-on security
  • Project templates enable streamlined project launches
  • Real-time information on project status and time to completion


  • Starter: FREE
  • Team: $15/month – Cross-project resource allocation
  • Professional: $25/month – Filtering, custom labels
  • Enterprise: $35/month – Unlimited snapshots and project resources

10. Thrive Solo


A perfect assistant to help your projects run smoothly, Solo is the perfect app for freelance consultants. With elegant, effortless invoicing, flexible, intuitive time-tracking, customizable dashboards to monitor all your important project details and metrics, and more, Solo is designed to simplify the freelance lifestyle.

Key Features:

  • Built-in Business Intelligence for data-driven decision-making
  • Project planner to monitor tasks and milestones
  • Create quotes in a few simple clicks
  • Contact and Client sections store essential contact info
  • Simplified invoicing and time-tracking


  • $14 monthly
  • $140 annual plan

11. Planscope


Create a better freelance business with Planscope. Planscope helps you win more contracts, get team members and clients on the same page, track progress and stay within-budget, and more. It’s a project management tool created for consultants, by consultants, meaning its features are perfectly suited to accommodate the nuances of running a consulting business.

Key Features:

  • Monitor tasks and invoices in the same dashboard
  • Clients are always in-the-know regarding project direction and progress
  • Collaborative estimating helps you close more deals


  • Freelancer Plan: $24/month – 1 team member, unlimited clients, basic reporting
  • Studio: $49/month – 3 team members, basic reporting
  • Small Business: $99/month – 10 team members, basic reporting
  • Agency: $199/month – 20 team members, agency-grade reporting
  • Enterprise: Contact for a quote – Unlimited team members, proposal review, invoice collections

12. Trello


An incredibly simplistic, yet highly valuable planning tool, Trello is an efficient project management platform for freelance consultants. With individual boards for projects or clients, you can organize all your tasks in a list of lists, with a simple card layout and drag-and-drop functionality. Labeling options, deadlines, and checklists add to the organizational capabilities to keep you on-task and focused on priorities.

Key Features:

  • Organize projects with lists-within-lists configuration
  • Assign due dates and team members to individual cards
  • Create checklists
  • Customize color-coded labels to indicate priority, category, or other classifications
  • Create individual boards for projects or clients
  • Share boards and cards with clients or team members
  • Add comments, upload file attachments, and create descriptions for cards
  • Use organizations for control over who sees what
  • Streamlined notifications bar


  • Basic: FREE – 10 MB storage
  • Trello Gold: $5/month or $45/year – 250 MB storage
  • Business Class: $5/month or $45/year – Specify permission and visibility levels

13. Asana


Asana is “teamwork without email,” making it possible to get more done in less time with simple collaboration and project management functionality. By keeping conversations in-context with tasks, you’ll never miss a beat and stay up-to-date on every detail happening with your projects.

Key Features:

  • View individual and team-level tasks
  • Organize tasks into shared projects for initiatives, meetings, and lists
  • Have conversations within context of tasks
  • Get automatic updates about the tasks and projects that matter
  • Calendar view for team goals and milestones
  • Add files from Dropbox, Box & Google Drive
  • Plan your day, communicate priorities and tasks


  • Basic: FREE
  • Premium: Starts at $21/month for up to 5 members – Unlimited guests, project-level permissions, hidden and public teams

14. Evernote


Evernote makes your life and work more manageable. It’s best-known as a note-taking app, but Evernote is so much more. Create task lists, document everything from snippets and notes to lengthy research, and even present your information in slide-deck format. Useful for project planning and task-tracking, as well as research and meeting notes, Evernote is a valuable addition to your project management arsenal. It syncs across all your devices, so you have access to all the details that matter wherever you go.

Key Features:

  • Available anywhere with Evernote mobile apps
  • Syncs across all devices
  • Instantly turn notes into slides with Present
  • Keep lists and document notes, capture images and web pages
  • Take meeting notes, plan projects, and write full-length research


  • Basic: FREE
  • Premium: $5/month – Enhanced search features, offline access to Notes on mobile
  • Business: $10/user/month – Collaborate with co-workers, centralized administration

15. Azendoo


Group all your teamwork in one place for seamless collaboration with clients and partners with Azendoo. Organize tasks by priority, rather than most recent, to make better use of your time, filter information by subject to minimize distractions, start Skype calls from directly within task cards, and more.

Key Features:

  • Organize and assign tasks with clear objectives in real-time
  • Set and share deadlines with team members
  • Integrate with cloud storage
  • Real-time discussions in-context; call via Skype from within task cards
  • Real-time notifications ensure you never miss a beat
  • Advanced search for quickly finding tasks, documents, discussions, and more


  • FREE: No limit on users or time, 1 workspace
  • Premium: $7/month – Unlimited workspaces and invitations, Evernote tasks import & sync
  • Business: $9/user/month – Centralized billing, multiple admins and control, data ownership control

16. Solo


A free project management app created just for freelancers, Solo helps you manage tasks and contacts, track your progress, and keep project-related notes and materials in a single location for easy reference and enhanced productivity.

Key Features:

  • Project Dashboard with color-coded status icons
  • Simple task management with drag-and-drop re-ordering
  • Project Calendar view
  • Task Timer and Activity Stream
  • Client details pages with contact and project info in a single view
  • Upload and manage files

Cost: FREE

17. MindMeister


Collaboration and innovation are two benefits of mind maps, but these visual organization tools are also incredibly useful for project management. MindMeister enables you to quickly visualize your ideas, share maps with others, and collaborate on concepts and projects easily.

Key Features:

  • Split projects into stages
  • Set milestones and goals
  • Plan meeting agendas and see who has viewed mind maps
  • Integrate tasks with Outlook and iCal calendars and utilize email reminders
  • See changes in real-time


  • Basic: FREE – Up to 3 mind maps
  • Personal: $36/6 months – Unlimited mind maps, files, and images
  • Pro: $60/user/6 months – Word and PowerPoint export, custom themes/branding
  • Business: $90/user/6 months – Team map themes, group sharing, external backup

18. Freedcamp


A free collaboration platform putting all the tools you need to plan and communicate on tasks and projects in one place, Freedcamp is a valuable tool for freelance consultants. Manage tasks and set deadlines, hold discussions in forum-style, set milestone goals and align them with your tasks, and track time in a single app.

Key Features:

  • Organize projects into task lists
  • Set due dates and priorities
  • Assign tasks to team members
  • Forum-style discussions
  • Align milestones with goals
  • Track time and invoice clients with built-in invoicing app

Cost: FREE

19. WORK[etc]


WORK[etc] lets you manage your entire business in the cloud, from CRM to project management, billing, a help desk, robust reporting and filtering tools, and more, all with a single platform and a single login. It’s complete business management, simplified.

Key Features:

  • Detailed activity history for every action from every team member
  • Online discussions reduce group emailing
  • Make project updates, assign support tasks, and create sales leads from within Gmail and Outlook
  • Support remote workers without VPNs and servers
  • Multi-variable smart lists for contacts
  • Gantt, Tree and Timeline views
  • Dependent tasks and alerts
  • Custom project types and stages
  • Track project budgets


  • Starter: $78/month – 2 users
  • Team: $195/month – 3 users, add additional users $49/user/month
  • Foundations: $395/month – 3 users – extra users $59/user/month

20. Teamwork.com


View all essential project details in a single dashboard with Teamwork.com. With an intuitive, tab-based structure, you can quickly access projects, view activity on tasks and upcoming tasks, see upcoming milestones, and more. Customizable tabs let you create an information structure most suitable for your business, and drag-and-drop functionality makes it easy to organize and re-prioritize to stay on-target.

Key Features:

  • Drag-and-drop functionality to change tasks and milestones
  • Re-order tasks and lists
  • Assign tasks and milestones; quickly calculate progress
  • Quickly create and edit dependencies
  • Custom tabs for perfectly tailored dashboards
  • View all activity on tasks and milestones


  • 30-day free trial – up to 2 projects
  • Personal: $12/month – 5 projects, 1 GB storage
  • Business 1: $24/month – 15 projects, 5 GB storage
  • Business 2: $49/month – 35 projects, 20 GB storage
  • Corporate: $99/month – 100 projects, 32 GB storage
  • Enterprise: $149/month – Unlimited projects, 80 GB storage

21. OnlyOffice


Formerly Teamlab, Only Office is a CRM, invoicing, and project management platform in one, providing comprehensive business solutions for consultants and businesses. Share documents with teammates and external users, co-edit for streamlined collaboration, visualize project progress with Gantt charts, and manage clients and invoicing within an intuitive interface.

Key Features:

  • Comprehensive version and revision control
  • Tons of task and time-management features
  • Manage client database, generate invoices, and track deal opportunities
  • Connect your email accounts for a single communication portal
  • Gantt charts for progress, task, and milestone views
  • Set individual permissions for precise project management
  • Automatically generated reports


  • FREE: 1-4 active users, 8 GB storage space
  • $25/month – 5-10 active users, 20 GB storage
  • $50/month – 10-20 active users, 40 GB storage
  • Pricing plans range up to $800/month – 301-400 active users, 800 GB storage

22. Doolphy


Plan, share, and control projects and tasks with Doolphy’s online project management solution. The Smart Planning Assistant automates the process of creating new projects, with timesheets, stats and reporting, roles and permissions, and an easy file browser sweetening the deal.

Key Features:

  • Set tasks and monitor how work distribution impacts goal achievement
  • Reporting and statistics features illustrate progress and team activities
  • Secure file sharing
  • Individual role assignments and permissions
  • Generate complete project plans with automated tools in a single step
  • Create full projects, tasks, and deadlines even with little project management expertise


  • 30-day free trial
  • Basic: 12€/month – 10 active projects, 5 GB storage
  • Premium: 35€/month – 30 active projects, 15 GB storage
  • Enterprise: 100€/month – 100 active projects, 50 GB storage

23. Staction


Staction is a better way to manage projects, with communication, time-tracking, and file sharing all within a single app. With a simple sidebar to keep track of all the information that’s relevant to you, with time tracking, tasks, and projects all viewable at-a-glance.

Key Features:

  • Generate summary pages with recent activity based on project tags
  • Built-in messaging system
  • Simple tagging system enables group messaging
  • Staction offers suggestions based on what you type
  • Select from Projects, Persons, and Actions to assign tasks and messages
  • Live-updating sidebar keeps you in the know


  • FREE: Up to 3 users, 10 projects, 5 MB storage
  • Simple: $7/month – 7 users, 300 MB storage, unlimited projects
  • Super: $15/month – 15 users, 3,000 MB storage
  • Deluxe: $50/month – 30 users, 20K MB storage

24. Huddle


An enterprise content collaboration company, Huddle transforms the way you work. With file sharing, action tracking, task assignments, automatic reminders, and tons of other features to streamline workflows and enhance communication, Huddle will take your consulting business to the next level.

Key Features:

  • Assign tasks with notes or files
  • Organize, manage, and track projects
  • Desktop and mobile apps
  • Huddle identifies and shows you the most relevant content
  • Real-time activity streams
  • Deadlines, document approval requests, and file sharing


  • Workgroup: $20/user/month – Starts at 25 users
  • Enterprise: $40/user/month – Starts at 100 users
  • Unlimited: Contact for a quote

25. Mavenlink


A single, shared application to manage both your team and your business, Maven enables you to keep projects moving smoothly, clients happy, and your business growing profitably.

Key Features:

  • Advanced project management
  • Financial management tools
  • Timeline and resource management
  • Analytics and reporting
  • Global activity stream feed
  • Centralized dashboard
  • Track time and budgets
  • Share and store files


  • Teams: $4/user/month – Unlimited projects, 10 GB storage
  • Premier: Contact for a quote (custom pricing) – 100 GB storage

26. GatherContent


A content development platform that helps you plan and create content in collaboration with clients, GatherContent is a perfect project management tool for any consultant working in the web or content marketing fields. Keep track of who is responsible for creating what content and control workflows centrally without chasing Word documents, emails, and Google Docs.

Key Features:

  • Centralize client content
  • Broad overviews show precisely what content still needs to be produced
  • Export content in a few clicks
  • Eliminates copy/paste nightmares with CMSs
  • Architect and organize content and website hierarchies
  • Create content types and structure for consistency
  • Invite clients to collaborate, assign content responsibilities, and get sign-offs
  • Manage client editorial schedules


  • 30-day free trial
  • Studio Plan: $79/month – 10 projects, 100 GB storage

27. Sprintly


An agile tool, Sprintly facilitates a more productive relationship between development teams and project management. Perfect for consultants involved in development projects, Sprintly enables you to stay on-top of everything that’s happening with your developers and designers, quickly determining project status, delays, and other issues in a single view – without interrupting team processes.

Key Features:

  • Generate reports by Item Type, Item Size, Current Status, Date Range, and more
  • Real-time activity feeds with productivity analysis
  • Team workload display enables efficient resource allocation
  • Integrations and add-ons to enhance functionality
  • Send updates to your chat room
  • Read/write API


  • Bootstrap: $10/month – 3 members, 2 GB storage, 5 projects
  • Startup: $19/month – 5 members, 5 GB storage, unlimited projects
  • Team: $49/month – 10 members, 10 GB storage
  • Pro: $99/month – 25 members, 25 GB storage
  • Agency: $149/month – 75 members, 100 GB storage

28. Redbooth


A collaboration platform for task management, file sharing, and communication, RedboothHQ will streamline the way you work. Promote accountability, get more accomplished, and help your team members become more productive with a sophisticated-yet-simple interface for coordinating tasks, managing time, and getting projects to completion.

Key Features:

  • Reporting views to visualize and track projects
  • Share, find, and work on current documents
  • Outlook and Gmail plugins to work from within your email client
  • Get answers, opinions, and approvals in real-time
  • iPhone, Android and iPad apps for working on the go
  • Monitor team status and progress to prevent bottlenecks


  • Starter: $49/month – Up to 10 users
  • Pro: $99/month – Up to 20 users
  • Plus: $149/month – Up to 30 users
  • Enterprise: $199/month – Up to 50 users
  • Elite: Contact for a quote
  • On-Premise: Contact for a quote

29. Planzone


A collaborative project management tool that’s easy to use, Planzone offers a streamlined, intuitive interface for project planning and efficient task and resource management to improve your productivity and help you reach project completion with ease.

Key Features:

  • Task management
  • Gantt charts for milestone and task views
  • Hold discussions and share documents
  • Calendar views
  • Task prioritization
  • Easy team collaboration


  • Basic: 9.90 €/month – 5 users, 5 projects
  • To-Do List: 49 €/month – 50 users, unlimited projects
  • Team: 129 €/month – 20 users, 20 projects
  • Business: 279 €/month – 50 users, 50 projects
  • Enterprise: 389 €/month – 125 users, 150 projects

30. 5pm


5pm aims to provide a project management solution that offers the perfect balance of power and simplicity. Customized reporting, file sharing, time tracking, and more features are all packed into a single tool that’s used by companies like Autodesk and Wendy’s.

Key Features:

  • Everything you need within a click or two
  • Customizable layout
  • Real-time updates
  • Timeline view
  • Customizable reports
  • Social toolbar
  • Universal importer
  • Open API
  • Integration with third-party tools


  • FREE 14-day trial
  • $18/month – 5 users, 10 active projects
  • $28/month – 10 users, 20 active projects
  • $48/month – 20 users, 40 active projects
  • $88/month – 40 users, 80 active projects
  • $175/month – Unlimited users, unlimited projects

31. Duet


Duet is the project management tool designed specifically for freelancers and small businesses. Save money and get more done with project management and invoicing functionality all rolled into one. An on-premise solution, Duet gives you complete control and ownership of your data.

Key Features:

  • Projects, invoices, and reporting in one
  • Manage clients, files, and tasks
  • Keep notes in-context with relevant files and tasks
  • Give clients a self-service portal to monitor progress
  • Completely customizable; easy to install


  • $49 one-time fee
  • Free updates for up to one year

32. Collabtive


Web-based project management made simple, Collabtive doesn’t skimp on useful features. With core functionality for managing projects, tracking tasks and milestones, time-tracking and reporting, Collabtive is enhanced further through plugins that increase efficiency with templates, Gantt charts, and more.

Key Features:

  • Open-Source application
  • Manage projects, milestones, and tasks
  • File management
  • Invoicing and reporting
  • Time tracking
  • Project templates, mobile web app, and Gantt charts via plugins

Cost: FREE

33. Toodledo


Toodledo is “an incredibly powerful online to-do list” that enhances your productivity and speeds time to project completion by keeping you on-task and on-target with your goals. With an intuitive dashboard, you’ll see that Toodledo goes far beyond simple to-do list functionality, with notes, lists, outlines, and more to organize complete projects.

Key Features:

  • Store notes, lists, and outlines
  • Collaborate with clients or team members
  • Built around the popular “Getting Things Done” method of prioritization
  • Document ideas, project and meeting notes
  • Hotlist shows you what’s important
  • Outline projects, track time, and assign tasks
  • Schedule time and create repeat tasks
  • Syncs across devices
  • Set alerts and reminders

Cost: FREE

34. Dooster


An online task and project management tool, Dooster helps you save both time and effort by streamlining communication and removing you from the clutter of your inbox by consolidating contacts, schedules, emails, and documents in one place.

Key Features:

  • No login required for other users
  • Simple setup
  • Flexible task management
  • Set deadlines and priorities for each task
  • Add tasks from any page
  • Create tasks and notes remotely by email
  • Overview screens, task history, and mind maps
  • Gantt charts
  • Comments and notes
  • Set permission levels by individual


  • 1-15 projects: $9.97/month – Unlimited users, 4 GB storage
  • 16-40 projects: $19.97/month – 24 GB storage
  • Unlimited projects: $39.97/month – 73 GB storage

35. Daylite


Organize your entire consulting business with a single app. Daylite makes it easy to coordinate contacts, schedules, tasks, projects, and even sales opportunities and emails within a single interface. It’s an address book, appointment scheduler, and project management tool in one to meet the needs of today’s busy consultants, freelancers, and teams.

Key Features:

  • Full interaction history for every contact including emails, calls, appointments, and tasks
  • Quickly search past interactions to find important details
  • Review project, person, or activity history to prepare for meetings
  • Prioritize and complete tasks quickly with Daylite’s comprehensive task management system
  • Store contact and meeting notes with tasks for follow-up calls and other actions
  • Customizable sales pipeline helps you close more deals
  • Track projects based on upcoming, completed, urgent, and current tasks
  • Interactive analytics reports to monitor the health of your business

Cost: $299.95/user

36. Insightly


A leading small business CRM and project management web-based app, Insightly helps you manage all the essential aspects of running a consulting business and managing clients and contacts. Easy to use, with tons of integrations, Insightly provides a slew of valuable features to streamline your business.

Key Features:

  • Manage contacts, organizations, partners, vendors and suppliers
  • See background, email history, events, projects or opportunities
  • Track project activity and performance against milestones
  • Integrates with Box, Dropbox, Evernote, Google Apps, MailChimp, QuickBooks Online, and more
  • Automatically detects every social media profile connected contacts’ email addresses
  • Micro or macro views including task dashboard, activity sets, reports and more
  • Monitor tasks, milestones, and pipelines


  • Gratis: FREE – 2,500 Records, 3 users
  • Standard: $7/user/month – 100,000 Records, unlimited users
  • Enterprise: Contact for a quote – Unlimited records, users, and storage

37. Apptivo


Apptivo lets you customize the way you manage projects, so you can manage workflows in the most intuitive manner possible. Whether you prefer to organize projects by milestones, tasks, or sub-projects, you can configure Apptivo to work for you, so that you can work better for your clients.

Key Features:

  • Tasks, to-dos, appointments
  • News feed notifications
  • Create milestones or organize by sub-projects
  • Requirements App and Cases App to manage project scope
  • Track time and categorize billable and non-billable hours
  • Invoice for time or for projects with invoicing integration


  • Starter: FREE – 3 users, 40+ standard apps
  • Premium: $10/user/month – Added premium apps
  • Ultimate: $25/user/month – 20,000 requests/day/user + other premium features

38. Smartsheet


A project and collaboration tool for businesses of all sizes, Smartsheet provides a flexible, intelligent spreadsheet format for managing projects in an intuitive, familiar way. From simple projects to complex processes, Smartsheet puts you back in control.

Key Features:

  • Gantt charts
  • Streamlined data collection
  • Unlimited collaborators on any sheet
  • Web forms
  • File storage


  • Contact for a quote
  • 30-day free trial
  • Multiple plans and pricing levels from 10 to unlimited sheets

39. ProWorkflow


A flexible, web-based solution for project management for small, medium, or large businesses, ProWorkflow can meet just about any project management need. It integrates with a number of online services for streamlined reporting and automated invoicing to further simplify your management and business processes.

Key Features:

  • Keep details, tasks, time, and communications in a central location
  • Flexible task types and time-saving templates
  • Easy timesheet entry; powerful reporting
  • Create projects, tasks, quotes, and invoices in seconds with templates
  • Custom categories, views, and grouping for workflow management
  • Manage staff, clients, and contractors
  • Built-in communication with full email support


  • Solo: $10/month – 1 user
  • Professional: $20/month/staff user
  • Advanced: $30/month/staff user

40. Projectplace


Boost commitment, engagement, and project productivity with Projectplace, an online collaboration and project management tool. Set goals and complete projects on-time and within budget with a streamlined collection of features and functionality.

Key Features:

  • Visualize tasks with Kanban boards
  • Project control and reporting features
  • Drag-and-drop tasks among workflow columns
  • Portfolio and resource management to prioritize tasks and projects
  • Predefined or customized project templates – easy to duplicate
  • In-depth reporting to improve processes and workflows


  • ToDo: FREE Kanban boards for teamwork
  • Team: € 21.50/user/month
  • Enterprise: Contact for a quote

41. WorkflowMax


Quotes, timesheets, job costing and tracking, and more are all within your control in a single interface with WorkflowMax, a Xero software application for all-in-one job management. A slew of tools to start and manage projects to completion will simplify your life and improve your productivity.

Key Features:

  • Track your leads, sales pipeline, and proposals
  • Create professional quotes and link to jobs
  • See all jobs in one screen and monitor deadlines
  • Share job notes and emails with clients or team members
  • Run reports on data
  • Multiple third-party add-ons and integrations


  • 1 user: $15/month
  • 5 users: $49/month
  • 10 users: $99/month
  • 20 users: $149/month
  • Unlimited: $199/month

42. Axero


Stay in-the-know and keep all your projects on-track with Axero’s streamlined communication, management, and social collaboration solution. Organize people and profiles, spaces and groups, and get instant notifications and activity streams to coordinate your entire business.

Key Features:

  • Dynamic activity streams and instant notifications
  • Task management and calendars
  • Vibrant personal profiles for more personal communications
  • Bring people together for projects, topics, or interests
  • Group by department for better company organization
  • Manage project phases, due dates, and deliverables
  • Communicate in discussion forums
  • Ideation tools


  • Basic: $49/month – 10 users, 10 GB storage
  • Pro: $99/month – 20 users, 20 GB storage
  • Plus: $199/month – 50 users, 30 GB storage
  • Max: $499/month – 100 users, 40 GB storage
  • Annual Plan: $10k/year – Unlimited users, 50 GB storage

43. Teambook


Easily book your resources, track profitability, and focus on improving your business with Teambook’s project management and planning tools. See who works on what in real time and access useful features to help you better manage, collaborate, and gain efficiency.

Key Features:

  • Track team availability
  • See who’s working on what
  • Track project budgets and time spent
  • Productivity, utilization and availability analytics
  • Refine metrics with filters
  • Email notifications keep team members up-to-date
  • iCal integration
  • Dedicated client link to project timelines


  • Basic: $19/month – 10 active projects
  • Pro: $39/month – 40 active projects
  • Premium: $69/month – 100 active projects
  • Unlimited: $199/month – Unlimited active projects

44. SpiraPlan


An agile planning tool with simple drag-and-drop functionality, SpiraPlan’s project management tool for software development offers integrated dashboards to manage every conceivable aspect of your projects in a single location. Stay on-time and on-budget, address issues and synchronize requirements to deliver on promises and exceed client expectations. SpiraPlan is the perfect project management tool for consultants offering development services.

Key Features:

  • Develop high-level requirements with initial estimates
  • Load-balance project resources to maximize project velocity
  • Agile planning board
  • Users can enter defects and bugs during lifecycle
  • Track issues and defects against project schedule
  • Velocity, burndown and burnup reports
  • Customizable dashboards for key project information
  • Determine resourcing levels to deliver required features


  • FREE 30-day trial
  • Single: $5.99/month – 1 concurrent user, software and hosting
  • 3-user: $69.99/month – 3 concurrent users, software and hosting
  • 5-user: $99.99/month – 5 concurrent users, software and hosting
  • Pricing levels up to 50 user: $359.99/month – 50 concurrent users, software and hosting

45. Intervals


Online time, task, and project management built by designers, developers, and creatives, for designers, developers, and creative, Intervals helps you get organized and increase your billable hours with greater productivity.

Key Features:

  • Integrated task timers with weekly timesheets
  • System generated “nags” for past due timesheets
  • Visual reporting
  • Get daily task assignments via email
  • Drag-and-drop rescheduling
  • Milestones to manage deliverables
  • Determine the best use of your team’s time
  • Stay on-budget and on-time with visual charts, graphs, and reports for project management
  • Find out which clients take the most time and which team members are most productive
  • Document storage
  • Built-in invoicing


  • Basic: $25/month – 15 active projects
  • Not So Basic: $49/month – 40 active projects
  • Premium: $99/month – 100 active projects
  • Top Shelf: $199/month – Unlimited active projects
  • Unlimited: $249/month – Unlimited projects and storage

46. Intellinote


Intellinote is “reimagining enterprise collaboration” with intelligent tools that enable teams of all sizes to get more done in less time, all while staying in the loop and on-task. Critical projects, tasks, and to-do lists can be accurately prioritized so you can accomplish what you need to achieve your objectives.

Key Features:

  • Capture notes, ideas, files, and documents
  • Assign tasks to team members
  • Collaborate with clients and vendors
  • Projects, tasks, and to-do lists
  • Access project dashboards and resources from any device


  • Professional: $10/user/month
  • Enterprise: Contact for a quote

47. Any.do



A productivity and planning app like no other, Any.do helps you achieve your full potential by managing your personal goals, family goals, and professional tasks and objectives all in one place. If you’re a consultant who struggles to balance work and family, Any.do helps you keep the two ends of the spectrum in check.

Key Features:

  • Never forget important tasks
  • Syncs across all devices
  • Daily planner with “Moment” feature
  • Create and organize lists
  • Call, text, email, and book trips from Any.do
  • Add notes and files to tasks
  • Break goals into sub-tasks
  • Customized recurring tasks
  • Notifications


  • FREE: 2 members per task, 5 MB per file, 5 Moments per month
  • Premium: $2.99/month – Unlimited members and file uploads, unlimited Moments

48. MindManager


Productivity, creativity, and collaboration are blended into a single, beautiful planning tool with MindManager. Based on a mind-mapping framework, MindManager’s intuitive planning features make it simple to visualize complex concepts and projects.

Key Features:

  • Information Map, Organization Chart, Tree Diagram
  • Multi-map and outline views
  • Guided brainstorming and analysis views
  • Track Tasks (Priority, Start and Due Date, Progress, Duration, Effort, Resources)
  • Task filters and dependencies
  • Topic alerts and reminders; calendar options
  • Resource availability and utilization


  • MindManager: $349
  • MindManager with MindManager PLUS: $448

49. Flow


Share tasks and keep track of what needs done with Flow. When spreadsheets, whiteboards, and sticky notes just aren’t meeting your project management requirements any longer, Flow is the perfect blend of simplicity and sophisticated capabilities to take your project management — and your business — to the next level of organization.

Key Features: 

  • Create tasks and set priorities
  • Organize tasks into lists
  • Sort tasks by person, keyword, due date, or tag
  • Track task histories with comments and attachments
  • Filter or arrange tasks by assigned, flagged, subscribed or delegated
  • Calendar view to visualize deadlines, goals, and milestones
  • Drag-and-drop functionality for easy rescheduling
  • Reduce the need for meetings with real-time communication


  • Basic: $17/month – 3 people
  • Studio: $53/month – 10 people
  • Team: $116/month – 20 people
  • Business: $206/month – 30 people
  • Corporate: $359/month – 50 people
  • Enterprise: Contact for a quote

50. EasyProjects


EasyProjects not only helps you work smarter, it actually boosts your ROI so much that it can pay for itself in just three short months. With a central Activity Center, you’re on top of what’s happening with your projects and tasks at every moment, with full control to schedule resources efficiently and re-organize teams and assignments to ensure projects are on-time and on-budget.

Key Features: 

  • Track project health and budget
  • Project/task status, priority, and duration
  • Central Activity Center shows you all the essentials
  • Project Calendar functions like a personal planner
  • Project templates save time
  • Resource planning and team collaboration


  • Freelancer: FREE – 1 user
  • Pro: $15.75/user/month
  • Enterprise: $18.75/user/month


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